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Document Management Software
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  Organizing and providing an easy way to access and search your corporate or organizational documents is critical in today's multi-server networks. Our Document
Management Software - the Novo Document Manager Enterprise Edition provides you with a very cost effective, web based system allowing you to quickly upload, categorize, index and search your documents.
The Novo document management system provides full-text searching within Microsoft Office and PDF documents. Our external directory search capability also allows you to point to other network directories (shares) and index/search Microsoft Office and PDF documents within these directories. In addition, it has its own built in WYSIWYG HTML editor for creating Multimedia HTML documents directly through a web browser.
Some applications of our
system include:
- Company Intranet/Extranet Portal - electronic document management & sharing with internal employees and external customers
- Centralized Policies, Procedures and Employee Training for HR Managers
- Technical Documentation Repositories for Engineers
- Business Process Documentation
- Centralized Product Specifications and Testing Results for Plant Managers
- Machinery Troubleshooting for Plant/Maintenance Managers
- Easy to Manage Company Intranet for Internal Web/Documentation Publishers
- Lessons Learned/Best Practices documentation for Knowledge Engineers
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Staff Efficiency: prevents staff from wasting time trying to find documents or re-creating documents they cannot find.
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Reduced Employee Training Time: ability for new and existing employees to acquire job knowledge faster with quick access to job procedures, business processes, etc. - reducing training time and providing higher job quality
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Centralized & Retained Employee Knowledge: prevents knowledge from leaving when an employee leaves
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Completely Web Based - only a Web Browser is needed to administer & use the system
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Easily Accessible on your Corporate Intranet or Web Site
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Industry Standard Architecture (MS SQL
Server, ASP/ASP.Net)
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In-House & Hosted (ASP) Editions available
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No Additional Hardware Required (can typically be installed on existing servers)
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Utilizes Existing IT skills with minimal need for re-training
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Access Levels: Ability to define where articles can be viewed (Public, Intranet, Department or Private)
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User Roles Management - allows customizable user roles so you can define what your users can and cannot do
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Multi-Department/Group Knowledge Management - allows documents to be managed at the department/group level. Each department can create and manage their own information
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Maps Active Directory Groups to Departments and Roles - providing single sign on and easier user administration
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End User Active Directory Authentication & Search - single sign on for corporate end users. Also allows searching Active Directory for End User Authentication
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Built in User Authentication - complete built in User Management if Active Directory is not used
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Robust Formatting: MS Word like toolbar allows HTML document text to be easily formatted.
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Image & Multimedia Flash File Capabilities: Uploading and inserting images and multimedia Flash files is easily done through a built in image/flash file manager.
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Spell Check: Has a built in spell checker within the Editor
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Tables, Hyperlinks and More: Other HTML document editing features include the ability to insert tables, hyperlinks and more.
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Document Routing and Approval: Ability to enable Knowledge Base editor changes/submissions to be automatically routed to an administrator before the article is publicly viewable
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Automatic Document Archiving and Version Control: If enabled, automatically archives an article each time a change is made.
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Article Review/Expiration: Ability to set review/expire dates for individual articles
- Use & Benefit: In certain cases,
documents that have been added or changed require
multiple people in various departments to approve the
new or changed article. The Novo Work Flow System
provides a flexible method for automating AND keeping
track of these approval tasks. The benefit is improved
quality and sharing of documents.
- Predefined & "On the Fly" Work
flows: Ability to create flexible work flows from a list of predefined tasks
you setup or "on the fly" as documents are
being created.
- Completion/Approval Paths: Ability to define
work flows with various completion/approval paths.
- Rules Based Auto Assignment: Ability to
automatically assign predefined work flows to
documents based on flexible business rules (i.e. when
an article is added to a particular category).
- Auto Email notifications: Email notifications
are automatically sent to the appropriate person when
tasks are completed or rejected.
- Work Flow Task "Queue": Empowers
managers to view pending task status, assignment,
predecessor relationships and deadlines (with color
coded due dates for past due, current, future).
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Full Text Search Capability: Searches ALL text (titles, summaries, keywords
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Basic and Advanced Knowledge Search: Ability to do a quick or advanced searching
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Search Relevancy: Displays search results with the most relevant articles listed first
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Searchable Attachments: Ability to do Full Text searching of attached MS Office and PDF documents
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Natural Language Engine: Obtain better search results by eliminating unimportant words
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Thesaurus Engine: Allows for better search results by expanding related words
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Search Filters: Provides the ability to use broad or narrow search filter classifications
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Table of Contents:
Easy to view Drill Down left navigation tree
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Categorization of Articles (Enterprise Edition): Allows the ability to associate knowledge base software articles to one or more search filter categories (for narrowing down search results).
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Content Types (Enterprise Edition): Allows knowledge base administrators to define broad article/document types (i.e. Policies, Technical Tips, White Papers, etc.). Searches can be performed on one or more Content Types providing more relevant search results.
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Email Articles: 2 Click Email Article feature allows for knowledgebase articles to be emailed as attachments or hyperlinks back to the knowledge base.
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Printer Friendly Articles: Provides the ability to view/print printer friendly articles OR complete chapters.
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Hit Tracking: Ability to track number of times each knowledge base article is viewed
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Voting System (Enterprise Edition): Ability for web users to rate an article on its helpfulness
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Search Phrase Logging (Enterprise Edition): Ability to track search phrases being used and the number of articles found as a result of the search
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Multiple Language Capability: Ability to create knowledge bases in different languages. Allows you to create links from your web site to the appropriate knowledge base language.
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Translation Workflow: Allows editors to create articles in their default language and flag them to be translated in other languages. Emails are automatically sent notifying translators of an article to be translated.
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Time Zones: Ability to set the time zone of the knowledge base server
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Contact Us for
more information about our document management software.
(888) 316-4559 USA
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| * Note. The document management solutions software box is graphical and doesn't represent actual packaging. |
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